2018 PSA Reunion at Tulsa – The Info You Need

All confirmed slots sold out.

We are currently taking wait list orders only for the Basic Program.

 

Your Philmont Staff Association invites you to the PSA Reunion at Tulsa October 19-20. You and your guests will enjoy a unique program that will expand your knowledge of the Phillips legacy in Oklahoma, and you will have the opportunity to connect with PSA friends, old and new.

The Reunion is open to 180 persons. The previous PSA Tulsa Reunion sold out; this Reunion will also sell out too. Immediately register for the Reunion and secure your hotel reservation, both as described below, or you may end up on the Reunion waiting list or at a less-favorable hotel.

The Reunion Program

Friday, October 19

Check in at the Courtyard Marriott lobby. This hotel is next door to the Philtower and is on the second floor of the Atlas Life Building.

Mixer in the restored early 20th century lobby of the Atlas Life Building. The PSA will provide finger food and hors’d’oeuvres, you will buy your own beverages at the cash bar, and the fun will begin.

Saturday, October 20

Guided visits to the fully restored Waite Phillips offices. You will enter through the meticulously maintained Philtower lobby—an attraction in its own right—ride the elevator up, and see Waite Phillips’ offices exactly as they were when he occupied them. Your visit will be 80 years to the day that the Boy Scouts of America phoned Waite Phillips to accept the donation of the land that became Philturn. Waite likely took the call in these offices.

Travel to Woolaroc, country retreat of Frank Phillips, Waite’s brother. Woolaroc is ranked by some as Oklahoma’s leading tourist attraction. Your program will include admission to Woolaroc, lunch in the Woolaroc Lodge dining room, guided tour of the Woolaroc Lodge, and access to the eclectic Museum, where the author’s favorite exhibit is the shrunken heads. (Kids like them too.) Others will prefer viewing the largest collection of Colt firearms in the world.

Evening program at the magnificent Philbrook Museum of Art, the Tulsa residence of Waite and Genevieve Phillips. You will be able to tour the galleries and gardens at your leisure, enjoy cocktails on the Veranda as Waite and Genevieve did (cash bar), dine in the elegant Philbrook Rotunda, and cap off the evening with a special program in the Philbrook auditorium.

Two Levels of Pricing

We are offering the Tulsa program at two price levels: basic and enhanced.

The cost per person for the basic program is $61 per person. You will enjoy everything described above, except for the Woolaroc program.

The cost of the enhanced program is $92 per person. This higher price gets you the Woolaroc program, including round trip chartered bus transportation to and from Woolaroc.

The enhanced program is limited to 112 persons. Participation is limited by the capacity of our chartered busses, the Woolaroc dining room and the Woolaroc Lodge.

Persons not purchasing the enhanced program are welcome to visit Woolaroc on their own, but we will be unable to provide lunch and the Lodge tour because of Woolaroc capacity limitations If you don’t go to Woolaroc, you can take in other superb Tulsa attractions described below. You can have a full day of outstanding activities, with or without the enhanced program.

Register for the basic or enhanced program by sending your monies directly to the PSA at 17 Deer Run Road, Cimarron, 87714, together with your name, the names of your guests, and your phone number and email address.

Wait Lists

In the event the enhanced program has sold out, you can get on the wait list for the enhanced program by registering for the basic program, and then let us know you want to be on the enhanced program wait list. Send notification to [email protected] Upgrades will be filled if cancellations for the enhanced program are received. Upgrades will be given in the chronological order the requests for upgrade are received. If you receive the upgrade, you will need to pay the additional fees.

In the event the basic program has sold out, go ahead and register. You will be given notice that the basic program is backordered. You will be put on a wait list. Slots will be filled in the chronological order the basic program back orders are received.

We do not expect cancellations in the immediate future. Do not be discouraged if your request for an upgrade to the enhanced level, or a back order for the basic program, does not come right away. Experience tells us there will be come cancellations, so please be patient.

Guests

You are encouraged to bring family members and friends with whom you want to share your passion for Philmont and the Phillips legacy.

Hotel

We are pleased to offer preferred pricing for a block of rooms at the Tulsa Downtown Courtyard Marriott. The hotel is next door to the Philtower and directly above the Atlas Life lobby where you will enjoy the Friday night mixer.

This is the same hotel which we used for the previous Tulsa reunion. Every room in the hotel has been recently refurbished and the hotel will provide a comfortable base camp for reunion attendees. The rate for a standard king is $114 per night, the rate of a double queen is $119 per night, single or double occupancy. In addition, you are charged the local occupancy tax of 13.5%. Parking is available in the attached Philtower garage for $12 per night.

Reserve your hotel room by phoning the hotel direct at 918-508-7400 and ask for the Philmont Staff Association rate. The rate code is “PSAS $114 Standard King, $119 for Double Queen.”

Book with your Philmont Staff Association group rate now.

We currently have a hold on 50 rooms, 25 of each type. When those 50 rooms are sold out, we will ask for additional rooms. Additionally, there are 10 rooms, 5 rooms of each type, available on Thursday night, October 18, 2018, at the discounted rate.

Other Superb Attractions

For persons arriving early, or for those persons purchasing the basic package, there are superb attractions in Tulsa.

Woody Guthrie Center—this is the author’s favorite. The original, handwritten lyrics of “This Land is Your Land” are on display, and that alone is worth the price of admission to those familiar with how this song has been adapted to Philmont. Other artifacts include Guthrie’s fiddle, guitar and mandolin. You can listen to original recordings of Guthrie’s songs at the music bar. The Center is a doable long walk from the hotel, or a short cab ride.

Gilcrease Museum—this is the second most popular attraction in Tulsa. (Philbrook is number 1.) The museum houses the world’s largest and most comprehensive collection of art of the American West. Artists on display include Frederick Remington, Charles Marion Russel and John James Audubon. The Helmerich Center at the Gilcrease is the depository of the Bob Dylan Archives. (At this time the date when the Dylan artifacts will be displayed is unknown but we will let you know if they go on display prior to October 19-20.) The Gilcrease is near downtown, but transportation will be required.

The Church Studio—this converted church was the recording studio of rocker Leon Russell and many of his friends. The studio is currently being restored and may be open to the public by the time of the Reunion. We will provide further information closer to the Reunion. Even if the studio is not open by Reunion time, you can drive by.

Further Information

Be watching future editions of High Country for more detailed information about program features, and see the October 2017 and December 2017 issues of High Country for detailed information about Waite Phillips restored offices and Woolaroc.

You can also obtain information from Lee Huckstep at 832-620- 2014, or using the form below.

Your Tulsa experience starts now with making registrations and reservations.

Questions about the PSA Reunion in Tulsa?

15 + 2 =


Cancellation Policy

  1. All registrations are subject to a non-refundable $25 cancellation fee.
  2. Cancellations prior to the posted registration deadline (date below) will receive a full refund, subject to the $25 cancellation fee.
  3. Cancellation after the registration deadline will not receive a refund. Monies paid can be used for another PSA event prior to the end of 2019 or can be contributed to the General Fund.
  4. In exceptional cases, the Executive Director AND Vice President of Service can authorize full refunds for cancellation after the registration deadline.

The PSA reserves the right to deny or revoke registration where appropriate.

The registration deadline for this event is September 30th, 2018.

2018 PSA Summer Trek: Don’t Wait So Long

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Every year, when coming off the trail, new PSA Trek participants universally make the same statement:

“Why did I wait so long to go on a trek, I should have done this sooner!”

The normal excuses are cited: school, new job, kids, work, and so on. All real and valid reasons to postpone your dream trek. However, all too often, new excuses keep appearing.

“Next year…” you say to yourself.

Stop!

Next year is now! Get out of your rut – break the habit!

The PSA Trek is open to all PSA members and their eligible family members. Share first-hand with your loved ones the experience you have talked about for years and let them meet the other people who helped make those memories so special. Reunite with past staff friends during your custom designed trek.

Registration and Cost

Start planning now! Registration opens on January 1st, 2018

The cost is $575 per person. ($560 for cash or checks). There is a non-refundable $25 cancellation fee for each person registered.

Schedule

The Trek dates are July 28th – August 5th, 2018.

The 2018 Trek schedule is as follows:

  • Spend the night of Saturday, July 28 in the Philmont area
  • Report to the Welcome Center at 8 a.m. on Sunday, July 29
  • Hit the trail on Monday, July 30
  • Come off the trail on Saturday, August 4
  • Depart Philmont Sunday, August 5

Lodging for the nights of July 28th and 29th will be in tents at Camping Headquarters. The first Philmont provided meal will be dinner on the 28th at the Staff Dining Hall. The last Philmont meal will be breakfast on August 5th.

Eligibility and Fitness

The Trek eligibility requirements are as follows:

  • Be physically and mentally fit
  • Be a member of the PSA or a Trek-eligible family member
  • Be a member of the BSA
  • Have a current completed Philmont medical form
  • Be 14 years old OR completed 8th grade and be at least 13 years of age prior to participation

Your doctor’s signature on your medical form, by itself, is not sufficient for Trek participation. Ask yourself several questions. Am I really ready to trek at Philmont? Am I really in shape? Am I really ready to work and be a team crew member? You’re not 21 years old anymore. If you are not physically and mentally fit and willing to be a team player, you will not enjoy the Trek. There will be negative impacts on your crew members, as well.

Please take a moment and read this article: Are You Really Ready To Trek?

You are encouraged to bring your Trek-eligible family members. Trek-eligible family members include your spouse, child or stepchild, sibling, parent, grandparent, grandchild, niece, nephew or in-law of PSA member who meets the eligibility requirements above.

You and your family members should share Philmont and Scouting values. This includes dressing appropriately for a Scouting environment and behaving in such manner which does not have a negative impact on the experience of your crewmates and others with whom they come into contact. The PSA Trek is not the appropriate place to work out family issues: the issues will not likely be resolved and may impact negatively on your crewmates.

If this is the first trek for your family member, you should conduct shake-down overnight hikes at home before your trek – just like a regular Scout crew. Don’t delay and burden your other crew members as you teach basic camping skills.

Itinerary Planning

As always, your crew will be free to design its own itinerary, subject to Philmont’s itinerary planning guidelines. By registering early, you can form your own crew or join the crew you want and be a part of the itinerary planning fun. A crew will consist of up to 12 persons and open spaces in crews will be available to any registrant until the crew is filled. If you have a group with which you want to trek, get them to sign up early so there will be space for all of you in the same crew.

Space and Payment

There are 60 Trekker slots – approximately 5 crews. Sign up ASAP and begin the crew and itinerary planning process now.
You can register on-line, beginning January 1st, by clicking here. You can also register by sending your check to: PSA, 17 Deer Run Road, Cimarron, NM 87714.

If you register by mail, please include information with the names, ages and gender of your eligible family members. This helps identify Youth Protection and tenting issues early-on. Also, if you or your eligible family members have not done the PSA Trek in the past five years, please include a description of each person’s backpacking or other strenuous activity experience during the past five years. This will assist us in getting you crewed-up with persons of similar experience and ability.

If you register on-line, we will contact you via email for the information described above.

Questions about the PSA Summer Trek?

12 + 10 =


Cancellation Policy

  1. All registrations are subject to a non-refundable $25 cancellation fee.
  2. Cancellations prior to the posted registration deadline (date below) will receive a full refund, subject to the $25 cancellation fee.
  3. Cancellation after the registration deadline will not receive a refund. Monies paid can be used for another PSA event prior to the end of 2019 or can be contributed to the General Fund.
  4. In exceptional cases, the Executive Director AND Vice President of Service can authorize full refunds for cancellation after the registration deadline.

The PSA reserves the right to deny or revoke registration where appropriate.

Registration Deadline

June 15, 2018

2017 Silent Auction at the Reunion

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Biggest & Best PSA Silent Auction

The Biggest & Best PSA Silent Auction at the PSA Annual Reunion will open Thursday evening, July 27 and close Friday afternoon, July 28th.

To make it the biggest and best silent auction, we really need your help. PSA members always come through, so let’s do it once more.  We need auction items. Search your drawers, your closets, and your garage. What items would really be desired by PSA members? And remember, they don’t have to be Philmont or Scouting related—anything that might interest PSAer is welcome.

Remember 100% of  funds generated by the Biggest & Best Silent Auction go to the Staff Scholarship Fund. The more we raise, the more scholarships we can award.

Send in your small items now, but please contact the office before shipping your items so our staff knows what to expect, larger items need to be held till July 1st since we don’t have any storage (when we have our own office at HOmE that shouldn’t be a problem).

Don’t send staff shirts from the past 20 years, but if you have an old yellow “bumblebee” staff shirt, we’d like to have it—those have become collectors’ items!

For information or to make donations, contact:
Ray Czech at [email protected] or
Dollie O’Neill [email protected]

Ship items to:
Philmont Staff Association, 17 Deer Run Rd, Cimarron, NM 87714

The 2017 PSA Summer Trek: Rangers Welcome

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The PSA Trek is open to all PSA members and their eligible family members. It is your best opportunity to share first-hand with your family the experience you have talked about for years and let them meet the other persons who helped make that experience so special.

And, 2017 marks the 60th Anniversary of the Philmont Ranger Department. What better way is there to celebrate that milestone than by doing the PSA Trek! Rangers and non-Rangers are welcome – this is not a closed event.

The Trek dates are July 29–August 5, 2017, and the cost is $522 per person. There is a non-refundable $25 cancellation fee for each person registered (deadline: June 15, 2017), and the Trek follows the week-long PSA Reunion at the Training Center, July 23–29, 2017. CPR and Wilderness First Aid training will be available for Trekkers during the Reunion week. Watch the High Country and on-line newsletter for Reunion details, and consider doing both.

Discounted Reunion and Trek Bundle Pricing

  1. The week-long 2017 PSA Reunion (July 23—29) is before the trek and costs $540
  2. Register for both events and pay only $800! A $262 savings. Normally $1,062
  3. Register for the PSA Reunion on the Philmont Training Center website
  4. Once registered, contact the PSA Office for your discount coupon code
  5. Apply coupon to summer trek purchase

Dates and Schedule

The PSA Summer Trek is July 29—August 5, 2017.

  1. Spend the night of Friday, July 28 in the Philmont area
  2. Report to the Welcome Center at 8 AM on Saturday, July 29
  3. Hit the trail on Sunday, July 30
  4. Come off the trail on Friday, August 4
  5. Depart Philmont Saturday, August 5

Spending the night of July 28 in the Philmont area gives your crew more flexibility in designing an itinerary, and being at the Welcome center by 8 a.m. (and no later) on July 29 will allow your crew to get through the check-in process quickly and efficiently.

Cost and Eligibility

The cost is $522 per person. Eligibility requirements are as follows:

  • Be physically and mentally fit
  • Be a member of the PSA or Trek-eligible family member
  • Be a member of the BSA
  • Have a current completed Philmont medical form
  • Be 14 years old OR completed 8th grade and be at least 13 years of age prior to participation

Your doctor’s signature on your medical form is, by itself, not sufficient for Trek participation. Ask yourself: am I physically and mentally fit enough to work at Philmont? If the answer to this question is “no”, the Trek is probably not for you. If you are not physically and mentally fit, you will not enjoy the Trek and there will likely be negative impacts on your crew members, as well.

You are encouraged to bring your Trek-eligible family members. Trek-eligible family members include your spouse, child or stepchild, sibling, parent, grandparent, grandchild, niece, nephew or in-law of PSA member who meets the eligibility requirements above.

You and your family members should share Philmont and Scouting values. This includes dressing appropriately for a Scouting environment and behaving in such manner which does not have a negative impact on the experience of your crewmates and others with whom they come into contact. The PSA Trek is not the appropriate place to work out family issues: the issues will not likely be resolved and may impact negatively on your crewmates.

As always, your crew will be free to design its own itinerary, subject to the PSA’s itinerary planning guidelines. By registering early, you can form your own crew or join the crew you want and be a part of the itinerary planning fun. A crew will consist of up to 12 persons and open spaces in crews will be available to any registrant until the crew is filled. If you have a group with which you want to Trek, get them to sign up early so there will be space for all of you in the same crew.

We have 60 Trekker slots to fill. With 2017 being the 60th Anniversary of the Ranger Department, we will have no trouble selling all the slots. Don’t sit there staring at your pack because your slot will be sold and you will be left in the dust of a Philmont bus as your friends head off to their starting points.

You can register by sending your check to the PSA, 17 Deer Run Road, Cimarron, NM 87714.

If you register by mail, please include a slip of paper with the names, ages and gender of your eligible family members. This helps identify Youth Protection and tenting issues early-on. Also, if you or your eligible family members have not done the PSA Trek in the past five years, please include a description of each person’s back-packing or other strenuous activity experience during the past five years. This will assist us in getting you crewed-up with persons of similar experience and ability.

If you register on-line, we will contact you for the information described above. Please respond promptly.

Questions about the PSA Summer Trek?

10 + 15 =


Cancellation Policy

  1. All registrations are subject to a non-refundable $25 cancellation fee.
  2. Cancellations prior to the posted registration deadline (date below) will receive a full refund, subject to the $25 cancellation fee.
  3. Cancellation after the registration deadline will not receive a refund. Monies paid can be used for another PSA event prior to the end of 2019 or can be contributed to the General Fund.
  4. In exceptional cases, the Executive Director AND Vice President of Service can authorize full refunds for cancellation after the registration deadline.

The PSA reserves the right to deny or revoke registration where appropriate.