2019 Office Manager Position Opening

Philmont Staff Association Office Manager
Full time position
40 hours per week
8am-5pm year-round*
14 days paid vacation

*Summer months’ rotating weekends with other staff, pending on scheduled events

Office Manager responsibilities include, but are not limited to…

  1. In the office duties. Work with the PSA year-round to maintain office hours. Duties in the PSA office include: greeting visitors, selling merchandise, answering phone calls, membership data entry, handling and entering donations and assisting in putting together mailings. Learn how to use Raisers Edge database. This will allow you to access information for a member, update address and email, and query specific groups.
  2. Membership services. Oversee the administration of all membership services which include: membership queries, mail-merge and monthly renewal mail-outs, membership payments and collection of membership dues. Also, handles daily phone calls, answers membership questions and recruiting of new members for the PSA.
  3. Assist with events hosted by the PSA. Duties will include: assist with registration, coordinating weekend activities, and promoting reunion events to Philmont summer staff.
  4. Summer projects at Philmont. This position will have the opportunity to work five days per week in the office and occasionally out of the office, pending on the week’s events and scheduling of days off with seasonal staff. Examples of out of the office, are but not limited to – Staff Opening Banquet, Staff Activity events such as Bratwurst Day, Salsa Night, open mic music nights, Reunion activities, etc. Also help where needed on Ranch such as Ranch Committee or other special events that might need assistance.
  5. Out of the office. Assist with marketing and promoting the Philmont Staff Association (PSA) as a membership opportunity to Philmont summer staff and PTC faculty. This includes creating materials to be used for recruiting, maintaining a promotional presence at the Staff Activity Center, Staff Dining Hall, PTC Staff Dining Hall, and PTC Staff Lounge, Backcountry and visiting staff departments throughout Philmont.

Other job duties include, but are not limited to…

  1. Assistance with PSA treks check in, registration and administrative duties.
  2. Process all education scholarship applications, letters and notifications.
  3. Meeting with PSA Board and Executive Committee members.
  4. Other duties assigned by the Executive Director and must live within 45 miles of Philmont Scout Ranch.

Job Requirements

Graduation from an accredited high school/GED program required. Associate and/or Bachelor’s degree preferred. Ability to understand and follow written and verbal instructions, organize and process work and establish and maintain effective working relationship with other PSA and Philmont employees and the general public. Must be familiar with working on a computer/desktop with programs such as Word, Excel, Microsoft Office and data-entry skills. Must be able to operate a copy machine, phone lines, printers and other office equipment. May require prolonged walking, standing, sitting, climbing or bending, and ability to lift and carry up to 25 lbs. unassisted.

How to apply

Submit resume, proof of accreditation, or degree if applicable, letter of intent and three references with phone numbers of non-related individuals.

Email all job materials to Dollie O’Neill, Executive Director of the PSA, by January 2nd, 2020.

Subject line: PSA Office Manager Position ([email protected]).

Salary is negotiable based on experience and skills. No health benefits provided.

Cassandra Robinson Leaves the PSA Office

It is with mixed emotion that we announce that Cassandra Robinson, PSA Office Manager, will be leaving her position with the PSA effective November 22, 2019. Cassandra’s husband Ross has accepted a new position in Colorado Springs and they will be relocating there. Cassandra started her time with the PSA in the summer of 2017 and then became full-time with the us in 2018.

Cassandra began working at Philmont as a PTC Group Leader in 2007. She went on to work at Philmont for ten more years! 2008: PC Urraca; 2009: PC French Henry; 2010: PC Crooked Creek; 2011: CD Hunting Lodge; 2012: CD Miners Park, 2013: Assistant Logistics Communication Manager; 2014–2016: CHQ Registrar; 2017: PSA Office Summer Staff. Cassandra has been a great asset to the PSA and we wish Cassandra all the best as her family gets adjusted to life away from Philmont!

Join the PSA Office Team.

2019 PSA Giving Tuesday

4th Annual

All day December 3rd, 2019!


Please join us in the day of #unselfie and support our mission to unite the Philmont Staff—past, present and future—for the purpose of serving the adventure, heritage, and experience of Philmont and the Boy Scouts of America.

PSA and Giving Tuesday History

We started out in 2016 with 80-90 donors and raised over $7,000. Last year we had at around 220 donors and raised over $21,000!

How you can help?

Spread the word! Share and promote on social media and get all your Phil-friends to donate on Giving Tuesday. The average gift on this day is $25 but any amount helps.

Why Give?

Your gift helps the PSA with our mission and #ServingTheAdventure. The PSA is a 501(c3) non-profit supporting Philmont Scout Ranch with our Capital Campaign and fire recovery effort, and Philmont staff with our college scholarships and Individual Trek scholarships. Your gift helps continue that mission!

Post your #unselfie on why you give and support Philmont!.

Watch for our PSA Power hours! We have matching donors scheduled throughout the day who will match your donation during their hour.

Giving Tuesday isn’t just about fund-raising, it’s about our community coming together to give time, power, skill, expertise, and resources.

2020 PSA PhilBreak

2020 PSA PhilBreak

Registration is open!

2020 PhilBreak begins in...








PSA PhilBreak Expands For 2020

multiple sessions, lower cost, more activities, airport and Amtrak shuttles

The 2019 PhilBreak was an exciting, rewarding, exhausting, satisfying week of give-back and contribution to Philmont. Assisting with the 2018 Ute Park fire recovery efforts, PSA members returned to the Ranch this past March to perform timber stand improvement (TSI), slash pile burning, and general debris clearing.

In 2020, PSA members will have 4 Sessions to again help Philmont with the 2018 fire recovery.


The four weeks for PSA members are:

  • Session 1: February 29th–March 7th
  • Session 2: March 7th–March 14th
  • Session 3: March 14th–March 21st
  • Session 4: March 21st–March 28th

Registration opens on Friday, November 1st at noon Mountain Time.

Each session will consist of 6 to 12 PSA members and cost only $105. This ultra-low fee will cover all meals and roofed, nightly housing at the PTC. Participants will be driven to the worksite every day. During the week, evening educational lectures, Villa and Scouting Museum tours, and special hours at the Tooth of Time Traders will be offered. On Friday of each session, participants will relax and finish the week with a day hike to a Philmont backcountry location.

To help with transportation, the Raton Amtrak and Albuquerque Airport shuttles will be offered for each session. The cost will be $20 (Raton) and $100 (ABQ). This price covers both pickup and return.

Who Can Attend?

This program is available to PSA members and their eligible family members. The minimum age is 16 years by date of participation. Trek-eligible family members include your spouse, child or stepchild, sibling, parent, grandparent, grandchild, niece, nephew or in-law of the PSA member. Please do not register anyone who does not meet these requirements.

BSA Membership Required

All participants are required to be currently registered with the BSA. You will need to include your BSA membership # at the time of registration. If you are not a BSA member, you can still register for PhilBreak, but you must provide your new BSA # to the PSA Office within 30 days or your registration will be canceled. Obtaining a BSA membership is becoming a little more complicated and time-consuming. If you’re not a member, start the process now to ensure you’re eligible for PhilBreak.

Medical Requirement

Only Parts A and B of the Philmont medical form are required. While a doctor’s signature is not required, please note that the PhilBreak program will require hard physical work, long hours, wide-ranging weather conditions, good crew spirit, and a sense of humor. This program is not leisurely. Philmont height and weight guidelines will be enforced. The PSA reserves the right to return the entire registration fee of any person who would be inappropriate for this program.

Four Weeks to Choose From

You can register for any of the 4 weeks offered. Each week can accommodate 6 to 12 participants. If your chosen week does obtain the minimum number, we will contact you directly and see if you’re willing to switch to another week. If you can’t switch, a refund will be issued.

Tentative Schedule for Each Week

  • Saturday: Arrive at Philmont during the day. You must arrive by 5 PM MST. No late arrivals will be allowed. If you cannot arrive by 5 PM, then you should plan on arriving on the Friday before and stay in Cimarron, Taos, Raton, etc. The first Philmont provided meal will be Saturday dinner in the PTC Dining Hall. In the evening, the Conservation Department will begin the program with introductions and specific plans, gear info, advice, and general Q&A.
  • Sunday through Thursday: Daily transport to the fire area/worksite. Crews will work on various forestry projects. Breakfast and dinner at the PTC. Sack lunch in the field.
  • Friday Day: Day Off! Optional, organized day-hike in Philmont backcountry. Possible day of skiing in Red River (participants provide their own transportation and fees).
  • Friday Evening: Recognition Dinner and final gathering.
  • Saturday: Depart Philmont after breakfast

During the week, special tours (Villa, Scouting Museum) will be offered. In addition, the Conservation Department will be presenting seminars and the Tooth of Time Traders will schedule a special after-hours opening.

Questions and Answers

  1. Are we camping? No. We will spend all nights at the PTC and stay in roofed housing. You will share rooms with other Phil-breakers. We will be transported daily to the worksite.
  2. Do we need a pack? Yes. A good-sized day pack or weekend pack. Every day you will be driven to the worksite, but you’ll need to carry a sack lunch, lots of water (4-6 liters), rain gear, extra warm clothing, gloves, camera, etc.
  3. Will it be cold? Most likely. This is the Backcountry in March at 8,000–9,000 feet. Plan on layers for your clothing. We had significant snow and cold during the 2019 PhilBreak.
  4. Where will we be working? In the Backcountry–multiple locations. It’s too early right now for the Conservation Department to pinpoint exactly where we’ll be working.
  5. Are there multiple PhilBreak sessions? There are four(4) 1-week PSA PhilBreak sessions this year. In addition, there will be OA PhilBreak sessions running concurrently but separately.
  6. Can a spouse or other family member hang out at the PTC while I work every day? No.
  7. Can I arrive later in the week and still participate? No
  8. What are Albuquerque airport shuttle times? Participants must arrive in Albuquerque by 12 noon on the first Saturday and depart after 1PM on the final Saturday.
  9. What happens if the week I’ve chosen does not reach the minimum number of participants? We will contact you and provide the option to switch to another week. If you can’t switch, a refund will be issued.
  10. I’m having trouble obtaining my BSA membership. Can I still attend? No. You must be a registered BSA member. Start the registration process now! Your PhilBreak registration will be canceled if you cannot provide your BSA Membership # at the time of registration or within the following 30-day period.

Contact Us

If you have further questions, please contact us:

Payment Instructions and Refunds

  • Register here on the PSA website first, but then...
  • Payment is made directly to Philmont (address below), not the PSA
  • Philmont accepts checks only, no credit cards or PayPal
  • Make check payable to: "Philmont Scout Ranch"
  • In the memo, please write: "2020 PSA PhilBreak"
  • Philmont’s refund policy: ALL FEES ARE NON-REFUNDABLE. THEY CANNOT BE APPLIED TO FUTURE PSA TREKS OR EVENTS. Emergency situations will be handled by Philmont (not the PSA) on an individual basis.

Send check to this address:
Philmont Scout Ranch
17 Deer Run Road
Cimarron, NM 87714

Announcing Our 2020 Board

National Officers

  • Dr. Daniel Miller, President
  • Denice Toney, VP Membership
  • Bryan Delaney, VP Service
  • Mitch Standard, VP Development
  • Charlie Aldredge, Treasurer
  • AnneMarie Pinkenburg, Secretary

National Directors

  • Sarah Burgess
  • Annaliese Parker
  • Steve Rick
  • Tim Rosseisen
  • Christine Salisbury Sammons
  • Randy Saunders
  • Phil Winegardner

Regional Directors – Northeast

  • Catherine Crouch Mirick
  • Ken Davis

Regional Directors – Central

  • Dave Fromm
  • Brad Plumb

Regional Directors – Southern

  • Jim Lynch
  • Kristi Noble

Regional Directors – Western

  • Tom Giugni
  • Rick Kagawa